These terms and conditions apply between the person, firm, company or other entity specified on your booking form (“you” or “your”) and ISAS International Seminars 2019 Ltd. (Organizer) for delegate registrations for the 14th World Conference on Bioethics, Medical Ethics and Health Law (“Conference”). Please read them carefully as they contain important information. By submitting your registration to attend the Conference (“your registration”) you agree to be bound by these terms to the exclusion of all other terms. If you do not agree to be bound by these terms, the Organizer will be unable to accept your registration.
You are agreeing to the following terms below which become binding on you and the Organizer when you complete your conference booking and the Organizer issues you with a written confirmation of a place at the Conference. The Organizer will make every effort to deliver the conference to you in accordance with information supplied. The Organizer reserves the right to alter the published program and speakers according to circumstances.
Every effort to ensure that any technical problems do not interfere with the provision of the conference will be made. However, in the event that technical problems are an issue this will not be treated as a breach of the Organizer’s obligations to you.
1. Delegate Booking
Applications for attending the Conference must be made using the online registration form.
A written confirmation of acceptance is sent by the Organizer using the contact details you provided at the time of registration. You should contact the Organizer if you have not received confirmation within 5 days of your registration.
The Organizer may, in its sole discretion, accept or reject an application and notify the applicant by email accordingly. If information provided by the applicant is found to be untruthful or falsified, the Organizer reserves the right to reject an application or withdraw the acceptance of such application. All admission decisions by the Organizer are final. The payment of any sum to the Organizer by or on behalf of the applicant does not oblige the Organizer to accept an application for attendance. In the event that your participation in the Conference is terminated, the provisions for clause 3 (Cancellation Policy) shall apply.
Admission to the Conference is based on a ‘first come, first served’ basis.
2. Registration Fees and Payment Policy
The registration fee for attending the Conference is as stated on the registration pages of the Conference website. The fees will cover registration for the event as detailed on the website.
Prices for the Conference are correct at the time of publication. The Organizer reserves the right to change the prices at any time but changes will not affect registrations which have already been confirmed by the Organizer.
Payment of the Fees in accordance with these terms and conditions entitles you to participate in the Conference and the Fees do not include travel or accommodation costs or subsistence, insurance or other costs that might arise prior to or during the Conference.
Payment must be received in full before the conference. If paying by invoice, please ensure that the Organizer has received payment (from your employer) prior to your attendance. If payment of your fees in full is not received before the Conference, the Organizer will (at its sole discretion) either require such payment by credit card as a condition of your entry to the Conference or refuse you entry to the Conference.
All bookings made within 30 days of the conference must be paid by credit card.
All payments must be made in euros. With the exception of credit card fees, any taxes, currency conversion costs, bank charges or other charges incurred in connection with any payments shall be paid by you. The Organizer will not accept any deduction from the Fees in any event.
Payment should be made by one of the following methods:
● Credit card
● Bank transfer (an additional €30 charge is required)
TE CO MA Services Ltd.
IBAN: CY44 0070 3430 0000 0000 2360 9703
Hellenic Bank (Formerly Cyprus Cooperative Bank)
Corner Limassol & 200 Athalassa Avenue, 2025 Strovolos, Nicosia, Cyprus
Please note: Local bank charges and commissions are the responsibility of the participant and must be paid at source in addition to the registration fees.
The name of the conference and of each participant must be indicated on the bank transfer and fully completed registration forms should be submitted together with a copy of the bank transfer.
Registration will only be valid upon receipt of the full payment by the registration department.
Please send a copy of bank transfer to firstname.lastname@example.org
3. Cancellation Policy
Any amendments or cancellations must be made in writing via email to the conference organizers prior to the meeting (email@example.com).
Registration cancellations received:
● before February 15, 2020 – full refund less € 60
● between February 15, 2020 and October 1, 2020 – 60% refund
● after October 1, 2020 – no refund
Hotel cancellations received:
● until January 15, 2021 – one night cancellation fee
● after January 15, 2021 – no refund
Note: In case of cancellation at any stage, bank transfer handling fee (€30) will not be refunded – applicable to bank transfer payments only.
Refunds will be processed after the conference.
4. Substitutions with employees from your organization are welcome at any time but in all other respects delegate registrations are issued for your personal use only and cannot be shared with any person during the Conference. You may not purchase registrations as agent for any third party or sell or otherwise transfer your registration to others or exploit the registration commercially or non-commercially in any way.
5. Delegate Code of Conduct
For security reasons, and to allow access to conference areas, you are requested to wear your delegate badge at all times whilst in the conference venue. If your badge is lost please report to the registration desk for a replacement. Replacement cost is €20 per badge.
The Organizer reserves the right to (at its sole discretion) refuse admission to, to remove from the Conference or exclude from Conference premises, any person in its absolute discretion, including (without limitation) any person whose behavior or demeanor is considered unacceptable, who fails to comply with these terms and conditions or who in the opinion of the Organizer represents a security risk, nuisance or annoyance to the running of the Conference. You agree to comply with all reasonable instructions issued by the Organizer or the venue owners at the Conference and with all applicable policies and regulations of the Conference and Conference venue.
6. Conference Language
All content on the Conference shall be delivered in English and you must possess a good standard of English language and comprehension to participate. The Organizer does not accept liability for any inconvenience or failure to attend arising as a result of a lack of English language knowledge.
7. Visa Information
The Organizer recommends that all participants from outside the European Union verify their visa requirements. You are responsible to obtain the required visa to enable your lawful participation in the Conference. If you do not obtain the required visa by the start date of the Conference, you will not be able to participate, and cancellation provisions set out in Section 3 shall apply. In no circumstances will the Organizer issue documentation to support a visa application prior to receiving payment in full for the Conference Fees.
No responsibility will be accepted by the Organizer or the venue management for any loss or damage to your personal property and belongings. You are advised to take out insurance for you and your possessions for the duration the Conference and your travel to and from the Conference.
9. The Organizer may (at its sole discretion) change the format, speakers, participants, content, venue location and program or any other aspect of the Conference at any time and for any reason, whether or not due to a Force Majeure Event, in each case without liability.
10. Limitation of Liability
The Organizer may (at its sole discretion) change the date or cancel the Conference at any time for any reason. If the Organizer changes the date or cancels the Conference for any reason except due to a Force Majeure Event (in which case the terms of Condition 11 shall apply), Organizer shall offer you the option of attending any rearranged Conference that Organizer chooses to organize (acting in its sole discretion). If you promptly notify Organizer in writing before the date of the Conference that you do not wish to attend the rearranged Conference or if Organizer elects not to rearrange the Conference then you will (as your sole remedy) be entitled, at your discretion, to receive either a credit note or a refund in respect of your fees received by Organizer.
The Organizer will not be liable for costs incurred by you (or any other person) in the event of cancellation of the Conference in its entirety or the cancellation of your participation in the Conference pursuant to these terms and conditions, including but not limited to costs incurred in relation to cancellation or alteration of travel arrangements, accommodation reservations and other costs.
11. Force Majeure
The Organizer shall not be liable for any failure or delay in the performance, in whole or part, of any of its obligations arising from or attributable to acts, events, omissions or accidents beyond its reasonable control including, but not limited to strikes, lock-outs or other industrial disputes (whether involving the Organizer’s workforce or the workforce of any other party), act of God, acts of terrorism or war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm, pandemics, epidemics or other outbreaks of disease or infection, failure in the public supply of electricity, heating, lighting, air conditioning or telecommunications equipment.
12. Photography Disclosure
All unauthorized photography and the recording or transmitting of audio or visual material, data or information is expressly prohibited. You consent to filming and sound recording and photography of the Conference as a delegate and you consent to the use by the Organizer of any such recording or photography containing your image anywhere in the world for promotional, marketing and other purposes. Copyright for images and recordings will be retained by the Organizer.
13. Conference Material and Intellectual Property Rights
Views expressed by Conference lecturers and speakers are their own. The Organizer does not accept any liability for advice given or views expressed by the Organizer’s staff, Conference speakers or delegates or in any notes or documentation provided to Conference delegates.
You will be solely responsible for determining whether the Conference is sufficient and suitable for your needs. The Organizer does not provide any guarantee in respect of improvements to the standard of your abilities on completion of the Conference.
The copyright and other intellectual property rights in any materials or documents provided to you as part of the conference are retained by the Organizer and/or the speakers. You may not use the material, documents or other items for any commercial purpose.
14. The Organizer reserves the right to amend these terms and conditions from time to time. However, you will be subject to the terms and conditions in force at the time you submit your registration.
This privacy notice discloses the privacy practices for (www.bioethics-porto2020.com). This privacy notice applies solely to information collected by this website. It will notify you of the following:
1. What personally identifiable information is collected from you through the website, how it is used and with whom it may be shared
2. What choices are available to you regarding the use of your data.
3. The security procedures in place to protect the misuse of your information.
4. How you can correct any inaccuracies in the information.
Information Collection, Use, and Sharing
The Organizer is the sole owner of the information collected on this site. The Organizer only has access to/collect information that you voluntarily give it via email or other direct contact from you. The Organizer will not sell or rent this information to anyone.
The Organizer will use your information to respond to you, regarding the reason you contacted it. The Organizer will not share your information with any third party outside of its organization, other than as necessary to fulfill your request. If you have any questions, please email the Organizers, 14th World Congress on Bioethics, ISAS International Seminars 2019 Ltd, firstname.lastname@example.org
Your Access to and Control Over Information
You may opt out of any future contacts from the Organizer at any time. You can do the following at any time by contacting the Organizer via the email address or phone number given on the conference website:
● See what data the Organizer has about you, if any.
● Change/correct any data the Organizer has about you.
● Have us delete any data the Organizer has about you.
● Express any concern you have about the Organizer’s use of your data.
The Organizer takes precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.
Wherever the Organizer collects sensitive information (such as credit card data), that information is encrypted and transmitted to it in a secure way. You can verify this by looking for a lock icon in the address bar and looking for “https” at the beginning of the address of the Web page.
While the Organizer uses encryption to protect sensitive information transmitted online, it also protects your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which the Organizer stores personally identifiable information are kept in a secure environment.